Software and Copyright Licensing, including Open Source

Software Licensing

OTC assists inventors and authors in determining the appropriate strategy for distributing software and other copyrighted material owned by the University. Distribution mechanisms used by the University for software fall into three main categories:

Commercial Licensing
Commercial licensing by the University can be done directly to end users or through distributors. Payment forms vary from product to product, but will generally either be on a fixed fee basis (one-time or annual) or on a royalty basis. OTC maintains price lists for popular software. OTC maintains templates for commercial software licenses, including an Evaluation License that is used in circumstances where a firm wishes to gain access to the software for evaluation purposes for a limited period of time before purchasing a license.
Open Source Licensing and Publication
In accordance with the policy of the Board of Regents of The University of Texas System, OTC supports open source licensing and publication of university-owned software and assists creators in determining the best method of distribution.
Dual Licensing
Under dual licensing, one software program is made available under the two different distribution mechanisms described above. Under the open source/publication mechanism, source code for the software is made available at no cost under license terms that allow third parties to study the software and use it for research purposes, but contain restrictions on use or distribution that may make commercial use unfeasible. Under the commercial licensing mechanism, the software is licensed for a fee on licensing terms that permit the use of the software for commercial purposes.

Procedures for Disclosing Software to OTC

Regardless of the mechanism of distribution of the software, creators wishing to distribute software should fully complete, sign, and submit to OTC a Software Disclosure Form. OTC will not review Software Disclosure Forms for patentability. If the creators believe that the software may incorporate patentable inventions, they should also complete, sign, and submit a Disclosure Form (Physical Sciences). If both disclosure forms are used, they should reference each other. OTC will discuss licensing strategies with the principal investigator or unit head responsible for the creation of the software.

Procedures for Open Source Licensing and Publication of University-Owned Software

The University of Texas System has adopted an administrative policy regarding open source distribution and publication of software.

Creators who wish to publish or open source license software owned by the University should take the following steps:

Complete the Software Disclosure Form and return a fully-signed copy to OTC, together with copies of any open source licenses applicable to any third-party open source software included in the software.
Select appropriate license in consultation with OTC. Upon submission of the disclosure form, OTC will work with the creators to understand any limitations on distribution. For example, sponsored research encumbrances, joint ownership, or incorporation of third-party open source software can all limit the university's ability to license the software on an open source basis. OTC can assist the creators in selecting the appropriate form of open source license or other method of publication based on the goals of the creators, the perceived commercial value of the software, and any third party restrictions applicable to the software. Software may be released under the GPLv2 (www.fsf.org), a Research Only License, or other appropriate open source or source-available license.
Obtain department chair approval for open source release. In accordance with UT System policy, creators should obtain approval for the proposed method of distribution from their department chair or unit head.
Posting of Software. Once the steps described above have been completed, the creators can then post or distribute the software under the chosen open source license. OTC can help you determine the appropriate copyright notice and license text to include with the posting. If the software is also being made available for commercial licensing through OTC as described under "Dual Licensing" above, then notice of appropriate OTC contacts for licensing can be provided on the website. Please keep OTC informed of the website URL at which your software is posted.
Acceptance of Third Party Contributions. If you plan to solicit and accept third-party contributions to the software, it is important to obtain necessary rights from the third-party contributors at the time the contribution is made, so that the university may continue distributing the software. OTC will assist with this process.

Other Copyrightable Material

OTC also manages licensing of all University of Texas at Austin-owned copyrights. To distribute or license copyrighted material owned by The University of Texas at Austin, please contact OTC.

Questions?

Please contact Jitendra Jain or Rick Friedman for any questions on software licensing.